Travel Awards
Research Awards

Earle C. Anthony Travel Award

The Graduate Division-Earle C. Anthony (GD-ECA) Travel Award provides up to $1,000 for Ph.D. and DPTSc. students who have advanced to candidacy to present at professional conferences. Funds may be used for transportation (airfare, train ticket, etc.) and registration fees (excluding meals). Other travel expenses, such as lodging, meals, and parking, are not eligible. Participation in the meeting should be directly relevant to the applicant's research and beneficial to his/her future career. Each student may receive only one travel award as a degree candidate. The total number of travel awards per year is based on the availability of funds. Applications are accepted year-round, however funds are limited and students are advised to apply as early as possible.

Eligibility Requirements

Students applying for the GD-ECA Travel Award must be:

• Registered Ph.D. and DPTSc. students who have advanced to candidacy (summer travel is eligible if applicant intends to enroll in the upcoming Fall quarter)
• In good academic standing with no outstanding fee balance
• Presenting a paper or poster at a professional meeting

Additionally:

• Students with fellowships providing a research budget or education allowance must expend those funds completely to be eligible for these awards
• Students should seek support from Research Advisors, Principal Investigators, Graduate Programs, and Schools before applying for the Graduate Division's travel and research awards

Other limited travel funds are available from the Graduate Student Association. Students who are eligible for the GD-ECA Travel Award are required to apply for it before the Graduate Student Association's Conference Travel Funds. Nursing Students may apply for the Nursing Student Council (NSC) Travel Award. Students whose expenses for a single trip exceed what any one award can cover may apply for multiple travel awards. Applications for each award should make note of all pending travel award applications.

Application Procedure

Complete an application form and submit it to Kalai Diamond in the Graduate Division (Box 0523, William J. Rutter Center at Mission Bay, CC-310) at least 10 days in advance of the proposed departure date with the following documentation:

• Confirmation of participation in the meeting (i.e. acceptance of paper or poster)
• Conference announcement listing official dates, location and fees

Award Payment Procedure

GD-ECA Travel Awards are paid as reimbursements of actual expenses incurred by awardees for approved expenses. Awardees are required to provide the Graduate Division with original documentation of expenses within 10 days of the conclusion of their trips:

• Proof-of-payment of registration fees (credit card statement in the applicant's name or verification from conference that payment has been received and processed).
• Proof-of-payment of airfare (EXACT COST) or other travel costs. E-tickets are acceptable as long as they show that the applicant's credit card has been charged. Note: Travel must be conducted in the least expensive and most direct way possible.
• ORIGINAL boarding pass stubs as proof of completed travel.

Reimbursements take from 2 weeks to 1 month to process. Under certain circumstances, travel advances are possible – please contact Kalai Diamond at 476-5770 for details.

Note for Students Receiving Financial Aid

Travel awards do not appear in the Student Financial Aid Offer Letter and will not count against the student's other financial aid or the Graduate Division's maximum on University support.  

Graduate Student Research Awards

The Graduate Student Research Award (GSRA) is available to registered Ph.D. and DPTSc students who have advanced to candidacy and are conducting research for their dissertation. Funds are awarded based on scholarly merit, originality and significance of the research. GSRA funds must be used for specific needs vital to the research project that cannot be supported by resources within the department, the research advisor's budget, or other sources of student support (i.e. fellowships or grants awarded to students directly). The GSRA is intended to supplement fellowship research budgets, education allowances, and support. Students with fellowships providing a research budget or education allowance must expend those funds completely to be eligible for these awards. Additionally, students should seek support from Research Advisors, Principal Investigators, Graduate Programs, and Schools before applying for the Graduate Division's travel and research awards.

Support

One-time research grants of up to $2,000 for:

• Consumable supplies, i.e., chemicals, lab supplies, disks and other computer supplies, rental of equipment, paper copying services, postage, office supplies, etc. and transcription of interviews.
• Travel in connection with field research.
• Biostatistical design or data analysis consultation.

Funds may not be used for:

• Employment of research assistants or secretarial support.
• Travel to national or international scientific,or professional meetings, or per diem travel expenses.
• Computer time or purchase of computer.*
• Typing and preparation of the dissertation manuscript.

* Students may arrange for computer time through the use of the IUC (Instructional Use of Computers) account. Call ext. 6-4573 for more information.

A student may receive one GSRA during his/her tenure at UCSF. Funds are awarded based on the project budget submitted, up to a maximum of $2,000 over a one-year period. Funds are transferred to the department account to be administered by the student's department or program. The total number of awards per year is based on the availability of funds.

Application Procedure

Complete an application form and submit it to Kalai Diamond, Graduate Division, Box 0523, William J. Rutter Center CC-310. Applications are accepted four times per year:

The following documentation is required to process applications:

• The GSRA application form as page 1, followed by a 3-5 page statement of the proposed research project, and an expense budget. The budget should include the total costs of supplies and equipment, including taxes and delivery charges.
• The Graduate Division pays particular attention to the quality of the proposed project as presented in the statement; its significance to the field and to the applicant's professional development; its feasibility of being completed within the period available; and the availability of other resources from the department and the research. It is essential that the Dissertation Chair read and be responsible for the research. The Dissertation Chair's signature is required on the proposal.
• In recommending the proposal for GSRA support, the graduate advisor or department chairperson must state that the department is unable to provide complete funding for the period.

 Award Payment Procedure

• Students must submit original receipts to the Graduate Division for reimbursement.
• Funds may be used only for the specific student and research project approved. Funds cannot be transferred for use by faculty or students for any other project during the award period.
• Funds will not be administered unless the project has been approved by the Committee on Human Research and/or the Committee on Animal Research, if required.
• GSRA recipients must sign the standard University Patent Agreement before award funds are administered.
• If a student is awarded a fellowship or research grant after receiving the GSRA, he/she must inform the Graduate Division immediately; the GSRA budget will be adjusted accordingly.
• Students are requested to acknowledge this source of support in any publications resulting from work funded in whole or part by this award.

Note for Students Receiving Financial Aid

The GSRA does not appear in the Student Financial Aid Offer Letter and will not count against the student's other financial aid or the Graduate Division's maximum on University support.