How to Apply for Extramural Fellowships

Most funding agencies post their requirements and application forms online. Please review the forms and requirements well in advance of the deadline to determine if an institutional official's signature is required on your application. Refer to the instructions below to learn who should approve (and submit) your grant or fellowship application.

FEDERAL/GOVERNMENT AWARDS

Applications for predoctoral fellowships and grants that are funded by federal or government agencies must be submitted through UCSF Research Management Services (RMS).

RMS requires a 30 day advance notice to assist you with your application.

This includes, but is not limited to funding from the following agencies:

  • Department of Defense
  • Department of Homeland Security
  • Fulbright-Hays Doctoral Dissertation Research Abroad (DDRA) Program (Contact the Graduate Division if you intend to apply for this award.)
  • National Institutes of Health (NIH) National Research Service Award (NRSA)
  • National Science Foundation (NSF) Doctoral Dissertation Research Improvement Grants (DDRIG)
  • Other government agencies
  • Any postdoctoral fellowship/grant applications

You will need to work with RMS to have the proper forms prepared and other requirements. Contact your Graduate Program Administrator to find out your RMS team contact.

NOTE: Applications for the NSF Graduate Research Fellowship Program (GRFP) are submitted directly via NSF FastLane by the student and do not need to flow through RMS.

NON-FEDERAL AWARDS

Do not submit applications for predoctoral grants and fellowships that are funded by private or non-profit agencies to UCSF Research Management Services (RMS). If the application requires the signature of an institutional official, submit it to the Graduate Division for approval. Please read about the procedures for submitting each of these types of applications below.

Non-federal fellowships that require the signature of an institutional official should be sent via email to Wendy Winkler, Assistant Vice Chancellor/Chief of Staff and Director of Graduate Student Financial Support. Sponsors of such fellowships include:

  • American Cancer Society
  • American Heart Association Predoctoral Fellowship - see note below
  • California Breast Cancer Research Program
  • HHMI
  • Tobacco-Related Disease Research Program
  • UC MEXUS
  • Other non-government programs/fellowships that require the signature of an institutional official

Once approved, the student is responsible for submitting the final application to the agency. The exception to this rule is the American Heart Association Predoctoral Fellowship, which is submitted online by Wendy Winkler, AHA Grants Officer in the Graduate Division.

Submission Deadline: Applications that require a wet signature must be submitted to the Graduate Division no later than 5 p.m., 5 business days in advance of the agency deadline. Please submit the complete application, along with the RFP/announcement, to: Director of Graduate Student Financial Support, Graduate Division, Campus Box 0523, 1675 Owens Street CC-310, San Francisco, CA 94143. The Graduate Division office is located in the Mission Bay Community Center, Room 310. You will be contacted when it is ready for pickup. If a "wet" signature is not required, then email everything to Wendy Winkler, Assistant Vice Chancellor/Chief of Staff and Director of Graduate Student Financial Support in the Graduate Division.

Some grants/fellowships do not require any institutional approval before submission. In this case, work with your PI to prepare all application materials, and submit it by the agency deadline. NSF GRFP applications may be submitted directly to the agency via FastLane and do not require institutional approval.

Award Notification and Administration
If your application is successful and you receive an award, please be sure to notify both your graduate program administrator and Wendy Winkler, so that your award can be administered properly. We will help ensure that you understand the terms of your award, know when to expect your payments, and meet all the requirements and obligations of your fellowship.