Administrator Options to View Student Course Evaluation Results

After opening the Reports > Report Browser, there are three options for sifting through classes to find the one or few that you need.

• Select the filters, moving from left to right, narrowing the course list to your desired classes. You may hold the Ctrl key down to select multiple items within a filter.
• OR use the Search box to begin typing any part of the class—the ID, number, department, instructor, course title, etc. It will quickly return possible rows.
• OR you may sort the results on any column as you wish.

To retrieve one or two classes, click “View” to see the possible reports for that class.

Select a report from the drop-down menu on the right side of the page, where you can also save or print it.

• Complete results in a formatted report for each selected class

• Quantitative or All results in Excel spreadsheets (presented for each class and a summary for all classes)

After narrowing your list of classes within the Report Browser, you may select a batch of classes to output reports. Click on the boxes to select the classes you wish to include.

As you select classes, the bottom right corner will record the number of items in your batch.

After selecting the desired classes, click the ‘Create Batch File’ link at the bottom of the screen.

Next your selected list appears with options to select the ‘Output Type’ and ‘Reports’.

While Report Browser specializes in separate, singular class reports, the Rollup Reports focuses on mean data for aggregated groups of classes. Rollup Reports only report on quantitative questions. However, the rollup capability greatly expands your ability to analyze trends and comparisons. Here are some examples of ways you might use Rollup Reports:

How to Create a Rollup Report

There are three main sections to set up to run a rollup report: Drill Down, Filter, and Questions & Reports.

Drill Down

These set the academic organizational context to view

Form—Use “Full Form” for all classes, except “Internship” classes

Term—Select one term or “All Terms”

Session—Select one term or “All Sessions” within the term

School—Select one School or “All Schools”

Department, Instructor, Subject, Number—Optional to further narrow down classes to include

Filter (optional)

These allow you to control which classes to include in the statistics by selecting certain course characteristics. You may set multiple filters; more filters will reduce the number of classes included. For example, you could set filters to include only undergraduate lecture courses taught online using ‘Level’, ‘Instruction Mode’ and ‘Type’. Or you could include only small 200 level classes with a service-learning component using ‘Class Size’, ‘Course Level’, and ‘Service Learning’.

You will need to experiment with these to familiarize yourself with the different outputs. After changing a setting, press “Create Report” to see the actual results.

Questions—Different classes, with different class characteristics, will often have different sets of questions asked. Thus, when you combine various classes you may choose to view results for only ‘Common’ questions shared by the selected classes, or to view ‘All’ question results. If you choose ‘All’ check the button.

Reports—Allows viewing one total result, or comparative results.  See examples below.

• ‘Rollup’ refers to simple aggregation.  For each question, the system combines all responses from all classes into one single result.
• ‘Comparison’ will calculate a result for each category, and display the compared means graphically. After choosing ‘Comparison’, you will be prompted to select which characteristic to use for comparison.  For example, if Size was selected, it would present the means for Small, Medium, and Large classes.

Examples of the Rollup and Comparison report options are shown below. A summary of the filters is provided above each graph.

Rollup Report Example

One term and course was selected under ‘Drill Down’.  Reports set to ‘Rollup’.

Status Tracking report allows you to see response rate graphics for a selected term institution-wide, by school, or by course.

Use the Reports > Status Tracking to open the Status Tracking page. First select the Term and Session to view. The pie chart gives you an immediate view over response overall for the session.

You can drill down to view response rates for different organizations by clicking on the particular School to view, then Department. It will then display response rates for all classes. Click on any of the table headings to sort the classes entry.

You may easily obtain a copy of all the questions used for a group of classes. If you wish to make changes to those questions, please contact the Registrar's Office at [email protected]. Please note: WDYT automatically creates longitudinal reports based on common questions each term. If questions are continually updated each term, there will be no data to help make broad decisions regarding course structure and delivery.

1. Choose “Form Viewer” from the “Configuration” menu.
2. Select the current Term.
3. Select the characteristics that define the courses you wish to view–a particular school, department, instructor, even as specific as a particular section.
4. Click Update Display. The form is displayed below.

Administrators, with the proper permissions can perform the following tasks to review a flagged comment.

1. Choose “Comment Redaction” from the Reports menu.
2. Select the appropriate term from the drop-down box. The report displays flagged comments
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3. To the right of each report question for review is a Redact button and a Retain button. The reviewer can examine each comment and decide what to do.

• To remove the comment from the evaluation, click the “Redact” button. Enter a comment about the redaction in the text field. A reason why this comment should be redacted must be entered in order to continue.
• Click the comment’s “Redact” button. To alter the decision and keep the comment, select the drop-down and click “Retain.” To edit the reason for the redaction, select the drop-down and click “Edit Review Comment.”

• To keep the comment in the evaluation, click the “Retain” button.Enter a comment about the retention in the text field. Entering a comment in this field is optional.

• Click the comment’s “Retain” button. To Redact the decision and delete the comment, select the drop-down and click “Retain.”

Note: To edit the reason for the retention, select the drop-down and click “Edit Review Comment.”