Faculty Course Evals

1. Your students (and yourself) receive an automated email from the Graduate Division to start the evaluation process. It includes a web page link to access evaluations for their current courses.
   1. Students who delay will receive an email reminder every day until they complete their evaluations or until the evaluation period ends.
2. You can log on the evaluation system any time to check response rates for your classes.
3. You will be emailed a link to view your summarized results after all grades for your department have been posted.
4. Your results remain indefinitely accessible within the What-Do-You-Think platform. You may also export evaluation results in PDF or Excel format, if you wish. Trend reports will automatically be created as more evaluations are added for an instructor.

The evaluation period for your course is determined by your program's program administrator. Please feel free to direct questions regarding the evaluation period to your respective program administrator.

Can evaluations be reopened? No. Unfortunately, we are not able to reopen an evaluation once it is closed. If a student asks, please remind them to submit their evaluations when prompted to in the future. However, if they wish to still submit an evaluation, ask them to state their thoughts in an email sent to the department chairperson.

Instructors are allowed to add up to four quantitative questions for their courses. Instructors are notified ten calendar days before the evaluation is set to begin, during which time they can enter their own questions. Once the evaluation period opens, questions can no longer be added or edited.

1. Click “My Questions” to go to the My Questions page.
2. Choose the future term and course for which you want to create questions. By default, the system displays course information for the current term.
3. Click "Show Questions".
   1. The evaluation questions for the course are displayed, below which is an “Instructor’s Questions” section.
4. Click Add New Question.
5. Enter the question text.
6. If you want this question added added to the evaluations of all your course for the selected evaluation term, not just this course, select the corresponding checkbox.
7. Enter an abbreviation for the question.
   1. Note: The abbreviation is displayed in some reports.
8. Select a question type. Currently, instructors are allowed to select only quantitative questions.
9. Do one of the following based on the question type you selected:
   1. Quantitative
      1. Select the quantitative answer type you want for the question and write out your question.
10. Click "Create"
11. Repeat steps 4-10 to add more questions (up to four questions).

Instructors may send reminder emails to students in addition to the regularly scheduled ones. The e-mails only go to students who have NOT yet completed your evaluation. Below is a screenshot of the Instructor Home screen. Each of your courses are listed here; the Reminder Email button is to the right of the course.

You can save the message for future use or send it immediately. The following disclaimer will automatically be added to the footer of your email. “All course evaluations are anonymous. This email was sent to all students who have not completed an evaluation for this course. Neither the instructor or any administrators have access to see who receives this email.”

A list of courses to be evaluated is sent each term by the program administrator of each program. If your course was not included, please contact your program administrator.

Evaluation reports are typically released shortly after the term in which the course is taught has ended AND after grades are posted for each course (grading deadlines). This is not an automated process; therefore, instructors will see a placeholder report release date, which is typically six months after the course's term end date. The Graduate Division Dean's Office makes every best effort to release evaluation reports as close as possible after the end of the term in which courses were evaluated. Your patience is appreciated.

Comment flagging can be done only for reports where a student leaves comments, such as the Comments Report and Instructor Report. With the proper permissions, Instructors, perform the following tasks to flag a comment.

1. Choose “Report Browser” from the Reports menu.
2. Select the Term, and if needed, the School, Department, Instructor, and Course you’re interested in by choosing the appropriate entries from the drop-down lists. These lists have been customized for your school.
3. Locate a course whose evaluation information you want to view. Use the navigation controls above the list as needed to locate the course in the list.
4. Click the course’s “View” link to go to the Ratings Summary page for the course.
5. From the report type drop down box, select either “Comments Report” or “Instructor Report.” The following example is the Comments Report.
   
   
    
6. Read the comments. If a comment needs to be reviewed, select the ”Flag for review” check box to the right of the comment.
7. You will see a message at the top of the screen letting you know the comment has been flagged. Click the “X” to the right of this message to dismiss it.